By: Karen Mitchell, Craig Savage, Jim Erwin
According to a recent national survey, more
construction contractors use QuickBooks Pro and QuickBooks than all
other accounting programs combined. And for good reason. QuickBooks
Pro excels at all the routine paperwork in a construction office:
writing checks, keeping track of your bank balance, sending out
invoices and statements, creating up-to-the-minute profit and loss
statements for the month, year or by job, writing payroll checks,
paying suppliers and subcontractors, tracking job costs, comparing
estimated and actual costs for each job, and much more.
But there's a lot to learn in QuickBooks Pro. And converting to a
new accounting system can be a complex and confusing task, even if
you have a strong background in accounting and plenty of time to
install the new system. That's why this book was-written-because
most construction pros aren't accounting experts and have more
important work to do at the job site.
Contractor's Guide to QuickBooks Pro 2007 will walk you
step-by-step through QuickBooks Pro's detailed setup procedure and
then explain item-by-item how you should be using QuickBooks Pro
every day. In days, rather than weeks, you'll create a first-rate
accounting system that's an asset to your company.
Here you'll find simple, well-illustrated instructions for
customizing the setup for QuickBooks Pro 2007, including what each
screen on your monitor should look like. This manual explains every
choice you need to make and every button you need to click on.
Includes a CD-ROM
(Windows Vista, Windows XP, Windows 2000,
Windows ME & Windows 98SE
compatible) in the back with software you'll want to use when
estimating costs with QuickBooks Pro. Here's what's on the CD:
A QuickBooks Pro 2007 file
preconfigured for a construction company. The file has a chart of
accounts already entered, plus a complete set of memorized
reports. Just plug in your own company data-vendors, subs,
customers, etc. And at the click of a mouse, you have all the
information needed to run your jobs.
National Estimator-an easy-to-use estimating program with
more than 100 pages of construction cost 'estimating data for
general contractors. Dozens of other databases are available.
(QuickBooks Pro doesn't come with any estimating data.)
Job Cost Wizard-converts your National Estimator estimates
into QuickBooks Pro estimates so you can create and send invoices,
track job costs (charge every check to a cost category in your
estimate) and compare actual and estimated costs. You'll know
exactly where you made and lost money on every job.
Blank construction forms you can open on your computer
(with nearly any of the popular word processing programs),
customize, fill out, print and send to customers and
subcontractors.
With this book, the other programs included in
this package, and QuickBooks Pro 2007, you have at your fingertips
all the financial tools needed to keep a company running strong and
in the black. Just add your own company data.
Contents:
Introduction, 5
What You Can Expect from This Book, 6
QuickBooks, QuickBooks Pro, or Premier: Contractor Edition?, 7
Why Should You Believe Us?, 8
The CD and How to Use It, 11
Removing the Installed Files, 14
1 Setting Up Your QuickBooks Pro Company, 15
Getting Started, 15
QuickBooks Pro Company Files, 16
Begin with Our Sample and Company Data Files, 17
Upgrading to QuickBooks Pro Version 2007, 21
Convert from Quicken to QuickBooks Pro, 23
Convert an Existing Data File to Our Setup, 29
2 How to Set QuickBooks Pro Preferences, 31
General Preferences, 31
Accounting Preferences, 32
Bill Preferences, 34
Checking Preferences, 34
Finance Charge Preferences, 37
Items & Inventory Preferences, 38
Jobs and Estimates Preferences, 39
Payroll and Employees Preferences, 40
Reminders Preferences, 42
Reports and Graphs Preferences, 43
Sales and Customers Preferences, 43
Sales Tax Preferences, 44
Send Forms Preferences, 46
Service Connection Preferences, 46
Spelling Preferences, 47
Tax: 1099 Preferences, 48
Time Tracking Preferences, 50
3 Chart of Accounts, 51
The Chart of Accounts, 51
How to Use the Sample Chart of Accounts, 53
Change, Add to, and Print Your Chart of Accounts, 59
QuickBooks Premier:
Contractor Edition Features, 61
4 Items, 71
Entering Items for a Non-Inventory Based Business, 72
Entering Items for an Inventory Based Business, 74
Creating a Group of Items, 76
Entering Non-Job Related Items, 77
5 Payroll Items, 81
Using Payroll Items to Track Workers' Comp Costs, 81
Using Payroll Items if You Don't Track Workers' Comp, 88
Including Sole Proprietor and Partners' Time Costs in Job Costs,
90
6 Classes, 99
Using Classes to Track Cost Categories, 99
How to Create a Class, 100
7 Customers and Jobs, 103
How to Set Up a Customer, 103
Adding a Job for a Customer, 107
Exporting or Printing Your Customer List, 110
8 Vendors and Subcontractors, 111
Setting Up 1099 Vendors, 111
Setting Up a Non-1 099 Vendor, 115
9 Employees, 117
Setting Up Your Employee List, 117
10 Opening Balances, 125
Entering Opening Balances in QuickBooks Pro, 125
Entering Invoices for Accounts Receivable, 126
Entering Bills for Accounts Payable, 128
11 Organizing Work Flow, 131
Setting Up Your Office Files, 132
Organizing Your Payroll, 135
Keeping Office Paperwork Current, 135
12 Estimating, 139
Using a Summary Estimate You Make Outside of QuickBooks Pro,
140
Customizing an Estimate Form, 142
Memorizing an Estimate, 143
Estimates and Progress Billing, 145
Getting Detailed Estimates, 145
13 Receivables, 147
Four Ways to Invoice a Customer, 148
Tracking Change Orders on Estimates, 158
How to Handle Retainage, 160
Recording a Payment You Receive, 165
Recording a Deposit, 166
Recording a Job Deposit, 167
14 Payable, 171
Creating and Using Purchase Orders, 172
Using Purchase Orders to Track Multiple Draws and Committed Costs,
173
Entering Bills Without Purchase Orders, 177
Selecting Bills for Payment, 179
Printing Checks, 180
Vendor Workers' Comp Reports, 181
15 Payroll, 187
Entering a Timesheet, 187
Processing Employee Payroll, 190
Allocating Sole Proprietor or Partner's Time to a Job, 197
16 Using QuickBooks Pro on a Cash Basis, 201
How to Record a Check, 202
How to Record a Deposit, 205
Checking Your Transactions with the QuickBooks Pro Register, 207
17 Reports, 209
How to Modify Reports, 209
Using Our Memorized Reports, 213
Using Jobs, Time & Mileage Reports, 230
Using Reports in QuickBooks Premier: Contractor Edition, 239
18 End of Month and End of Year Procedures, 243
End of Month Procedures, 243
Reading and Understanding Your Financial Reports, 251
End of Year Procedures, 254
19 Real Estate Development, 261
New Accounts, 261
Setting Up a Development Job, 262
Using Items to Track Construction Costs as WIP, 263
Land Purchase Transactions, 265
Personal Loans, 269
Development Loans, 275
Construction Loans, 279
Recording the Sale of a Property, 282
Appendix A Estimating with QuickBooks Pro, 287
Three Good Reasons to Try QuickBooks Pro Estimating, 287
A Road Map to Your Destination, 288
Setting Preferences for Estimating, 289
Building Your Item List, 291
Creating an Estimate in QuickBooks Pro, 293
Turning an Estimate into an Invoice, 296
Tidying Up Your Company File, 299
Appendix B Job Cost Tracking and Importing Estimates, 301
Estimates into Invoices, 304
Handling Tax, 304
Using Items for Job Cost Tracking, 306
Help Learning National Estimator, 308
Estimating with National Estimator, 309
Converting Estimates with Job Cost Wizard, 323
Job Cost Wizard Prints Invoices Your Way, 325
Index, 335
About the Authors:
Karen Mitchell, Craig Savage and Jim
Erwin are contractors, accountants and QuickBooks Pro experts.
They've spent years studying and simplifying the installation of
QuickBooks Pro in construction offices.
Karen, Craig and Jim tour the country giving
accounting seminars to professional groups, consulting with
individual contractors and actually setting up QuickBooks Pro
accounting systems for builders. They'll help you get excellent
results with QuickBooks Pro the same way they've helped hundreds of
other construction professionals.
344 Pages, 8-1/2 x 11
Related:
Cost Guides
Business / Legal Related
Construction Related
HVAC/R Related
Electrical Related
Plumbing Related
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