Contractor's Guide to QuickBooks Pro 2010
CR-9781572182363
$57.00

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Contractor's Guide to QuickBooks Pro 2010

By: Karen Mitchell, Craig Savage, Jim Erwin

QuickBooks Pro can save you hours of time in keeping your books and keeping track of your finances. But setting up the new 2010 QuickBooks Pro can be complex and time-consuming.

Contractor's Guide to QuickBooks Pro 2010 can save hours of time in setting up and putting to use all the new features that this 2010 edition offers. QuickBooks Pro isn't just for taxes. You can use it for payroll, keeping track of your vendors and subs -- even job costing (comparing your estimated costs to your actual costs and finding out where you're making and losing money.)

If you'd rather be building homes than burning the midnight oil trying to balance your books, you should have this new book. It includes a CD-ROM with a template for a construction company to help speed your set up, an estimating program with a 5000-item database, a program that converts your estimates into QuickBooks forms so you can compare with your actual costs, and blank construction forms for your use.

The National Estimator System Requirements:

• Operating Systems:
  • Windows 7, Vista or XP. Note: Windows 7 and Vista 64-bit now supported.
• PC with 1 gigahertz (GHz) or higher Intel (or equivalent) processor recommended.
• Requires up to 160 megabytes (MB) of hard disk space.
• 512 MB system memory.
• 1024 x 768 or higher video resolution, video adapter and monitor.
• CD-ROM or DVD drive.
• To listen to video tutorial - Sound card and speakers or headphones.
• DSL or Cable internet connection is recommended for automatic updates and other optional program features.

Contents:

Introduction, 5
Why You Need This Book, 5
What You Can Expect from This Book, 6
QuickBooks, QuickBooks Pro, or Premier Contractor Edition?, 7
Why Should You Believe Us?, 8
The CD and How to Use It, 11
Removing the Installed Files, 14

1. Setting Up Your QuickBooks Pro Company, 15
Getting Started, 15
QuickBooks Pro Company Files, 15
Begin With Our Sample and Company Data Files, 17
Upgrading to QuickBooks Pro Version 2010, 21
Convert from Quicken to QuickBooks Pro, 23
Convert an Existing Data File to Our Setup, 24

2. How to Set QuickBooks Pro Preferences, 27
General Preferences, 27
Accounting Preferences, 28
Bill Preferences, 30
Checking Preferences, 30
Finance Charge Preferences, 33
Items & Inventory Preferences, 34
Jobs and Estimates Preferences, 35
Payroll and Employees Preferences, 36
Reminders Preferences, 38
Reports and Graphs Preferences, 39
Sales and Customers Preferences, 39
Sales Tax Preferences, 40
Send Forms Preferences, 40
Service Connection Preferences, 42
Spelling Preferences, 42
Tax: 1099 Preferences, 43
Time and Expenses Preferences, 45

3. Chart of Accounts, 47
The Chart of Accounts, 47
How to Use the Sample Chart of Accounts, 49
Change, Add to, and Print Your Chart of Accounts, 55
QuickBooks Premier Contractor Edition Features, 57

4. Items, 67
Entering Items for a Non-Inventory Based Business, 68
Entering Items for an Inventory Based Business, 70
Creating a Group of Items, 72
Entering Non-Job Related Items, 73

5. Payroll Items, 77
Using Payroll Items to Track Workers' Comp Costs, 77
Using Payroll Items If You Don't Track Workers' Comp, 84
Including Sole Proprietor and Partners' Time Costs in Job Costs, 86

6. Classes, 95
Using Classes to Track Cost Categories, 95
How to Create a Class, 96

7. Customers and Jobs, 99
How to Set Up a Customer, 99
Adding a Job for a Customer, 103
Exporting or Printing Your Customer List, 106

8. Vendors and Subcontractors, 107
Setting Up 1099 Vendors, 107
Setting Up a Non-1099 Vendor, 111

9. Employees, 113
Setting Up Your Employee List, 113

10. Opening Balances, 121
Entering Opening Balances in QuickBooks Pro, 121
Entering Invoices for Accounts Receivable, 122
Entering Bills for Accounts Payable, 124
Beginning Job Balances, 125

11. Organizing Work Flow, 127
Setting Up Your Office Files, 128
Organizing Your Payroll, 131
Keeping Office Paperwork Current, 131

12. Estimating, 135
Using a Summary Estimate You Make Outside of QuickBooks Pro, 136
Customizing an Estimate Form, 138
Memorizing an Estimate, 139
Estimates and Progress Billing, 141
Getting Detailed Estimates, 141

13. Receivables, 143
Four Ways to Invoice a Customer, 144
Tracking Change Orders on Estimates, 154
How to Handle Retainage, 156
Recording a Payment You Receive, 161
Recording a Deposit, 162
Recording a Job Deposit, 163

14. Payables, 167
Creating and Using Purchase Orders, 168
Using Purchase Orders to Track Multiple Draws and Committed Costs, 169
Entering Bills Without Purchase Orders, 173
Selecting Bills for Payment, 175
Printing Checks, 176
Vendor Workers' Comp Reports, 177

15. Payroll, 183
Entering a Timesheet, 183
Processing Employee Payroll, 186
Allocating Sole Proprietor or Partner's Time to a Job, 193

16. Using QuickBooks Pro on a Cash Basis, 197
How to Record a Check, 198
How to Record a Deposit, 201
Checking Your Transactions with the QuickBooks Pro Register, 203

17. Reports, 205
How to Modify Reports, 205
Using Our Memorized Reports, 209
Using Jobs, Time & Mileage Reports, 228
Using Reports in QuickBooks Premier Contractor Edition, 236

18. End of Month and End of Year Procedures, 239
End of Month Procedures, 239
Reading and Understanding Your Financial Reports, 247
End of Year Procedures, 250

19. Real Estate Development, 257
New Accounts, 257
Setting Up a Development Job, 258
Using Items to Track Construction Costs as WIP, 259
Land Purchase Transactions, 261
Personal Loans, 265
Development Loans, 270
Construction Loans, 274
Recording the Sale of a Property, 277

Appendix A, Estimating with QuickBooks Pro, 283
Three Good Reasons to Try QuickBooks Pro Estimating, 283
A Road Map to Your Destination, 284
Setting Preferences for Estimating, 285
Building Your Item List, 287
Creating an Estimate in QuickBooks Pro, 289
Turning an Estimate into an Invoice, 292
Tidying Up Your Company File, 295

Appendix B Job Cost Tracking and Importing Estimates, 297
A Different Approach, 297
Estimates into Invoices, 300
Handling Tax, 300
Using Items for Job Cost Tracking, 302
Help Learning National Estimator, 304
Estimating with National Estimator, 305
Converting Estimates with Job Cost Wizard, 319
Job Cost Wizard Prints Invoices Your Way, 321

Index, 331

About the Authors:

Karen Mitchell, Craig Savage and Jim Erwin are contractors, accountants and QuickBooks Pro experts. They've spent years studying and simplifying the installation of QuickBooks Pro in construction offices.

Karen, Craig and Jim tour the country giving accounting seminars to professional groups, consulting with individual contractors and actually setting up QuickBooks Pro accounting systems for builders. They'll help you get excellent results with QuickBooks Pro the same way they've helped hundreds of other construction professionals.

344 Pages, 8-1/2 x 11

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9781572182363